CCCA General Meeting Minutes 2/16/2023
Introduction: Meeting chaired by HOA President, Gwen Rhett
HOA Board Members
Gwen Rhett, President; Travis Howard, Vice President, not present; Dan Morris, Treasurer; Mark Britton, Secretary; Jesse Powell; Glenn Posey; Robyn Major
Members Present
Kim Anderson; Simeon Abiola; Rodney Lloyd; John and Elizabeth Reinert; Deitra Fant; Lynn Henrion; Tammy Bowen; Joe Vigil; Charles Locklear; Joann Hall; Nate Hyde; Lauren Posey
Special Guest Speaker, PFC Mike Hancock, Charles County Office of the Sheriff
Meeting convened at 7:00 p.m.
• Secretary reading of the minutes. Minutes approved
• President’s Report: Encouraged the community for 70% participation. The President asked community
members to encourage neighbors to attend meetings. The new board for 2023 were introduced to
members. Introduction of guest speaker.
• PFC Hancock, hancockm@ccso.us, spoke of the Sheriff’s Community Engagement. The contact person
is:
Gus Proctor
proctora@ccso.us
301-609-6476
The crime stats in our community have been non-existent since November, 2022. There have been
no reported issues. The contact number for non-emergencies is 301-932-2222. Call 911 for
emergencies. The crime website cityprotect.com tracks “called-in” reports only and not what the
officer’s finds upon arrival.
There will be 2 major meetings held this year. On April 12, 2023 at 7:00, the Crime Watch Kick-0ff
will occur at the La Plata American Legion. Later in the fall, the Citizens Advisory Meeting will be set.
On 5/20/2023, the Charles County Community Clean up will occur. Bags, gloves, and trash pick up
will be provided.
• Dan Morris, Treasurer, presented the Treasurer’s Report
• Robyn Major informed members of the Maryland Reserve Study that is now required every 5 years.
Funds must be available to keep up common areas. There is a possibility that more funding will be
required from home owners. Plans for renovations have been placed on hold until the study is
complete and a determination is made of what is required. The question was asked, “Who will pay for
the study?” The answer appears to be the HOA. An article with links has been posted on the HOA
Facebook page.
• Continuation of prior discussion regarding changes to the tennis court. A suggestion was made to
change the tennis court into a multi-purpose sports area to encourage more use. We will have a better
idea of what is possible after the study is complete. A suggestion was also made to have a member
accompany the architect while doing the study.
• The Board has hired a new Landscape Company based upon a lower bid and providing a few more
services that the previous company did not provide. The new company, Grass Tech-Lawn Service will
charge $1,040.00 per month which will include include planting perennials and other upgrades to the
front entrance and blowing/clearing leaves in the child playground area.
• The president advised that Vice President, Travis Howard, will organize and lead a Trail Clean-up in the
month of April.
• The community website is currently being set up. All members are encouraged to register for access.
Once registered, passwords will be supplied once the website is up and running.
• Lauren Posey and Amanda Howard have agreed to Chair and Co-chair the Spring Fling and National
Night Out. They will work together to propose a budget for the events.
• Our next meeting will be March 16, 2023. Members are encouraged to log in 5-6 minutes early so that
we may begin on time.
• Meeting adjourned at 8:00 pm
• Board members met after adjourned. We will meet with the HOA attorney to discuss the new study requirement and collection of late HOA fees.
